Information Requests
Access commonly requested Town of New Tecumseth records quickly and easily through Routine Disclosure.
Information Requests
Certain records held by the Town of New Tecumseth are available through Routine Disclosure, meaning you can request them without submitting a formal Freedom of Information (FOI) application. The Routine Disclosure process provides a faster and more convenient way to access commonly requested documents. Download the Routine Disclosure application form.
Before submitting a request, please review the list below to confirm whether the record you are seeking is available through Routine Disclosure, along with who may access it and expected timelines. Fees may apply in accordance with the Town’s Fees and Charges By-law.
Availability of records may be subject to applicable legislation, privacy considerations, and whether the requested record exists. In some cases, proof of ownership or authorization may be required.
Please email building@newtecumseth.ca, engineering@newtecumseth.ca, or planning@newtecumeth.ca for more information.
Routine Disclosure Records
Building Department
Table 1: Routine Disclosure Records – Building
| Type of Record | Description | Estimated Timeframe | Who Can Access |
| Building Drawings and Building Plans | May include property site plans, building size, setbacks, driveway dimensions, floor plans, roof framing, elevations, and HVAC plans | 5–7 business days | Property owner or authorized representative |
| Occupancy Certificates | Occupancy certificates ensure conformance with the Ontario Building Code for safety. An inspection is conducted prior to occupancy of the space. | 5–7 business days | Property owner or authorized representative |
| Inspection Reports | Inspection reports are prepared by a Building Inspector in response to a request for inspection by a builder. | 5–7 business days | Property owner or authorized representative |
| Survey | A land survey identifies boundaries and features of land. A land survey may also include horizontal direction, angles, and elevations. | 5–7 business days | Anyone who makes a request |
| Septic Use Permit & Layout/Details | A Septic Use Permit is issued when the septic system was installed or last tested. A site drawing of the property showing where the septic tank, tile bed etc. location. | 5–7 business days | Anyone who makes a request |
Engineering Department
Table 2: Routine Disclosure Records – Engineering
| Type of Record | Description | Estimated Timeframe | Who Can Access |
| Site Plan | A site plan identifies buildings and other features in relation to property boundaries. Most of the information required for a site plan can be found on the property survey. | 7 business days | Anyone who makes a request |
| Infrastructure Drawings | Large format engineering drawings such as plan and profile, lot grading, storm and sanitary drainage area plans and utility coordination. | 7 business days | Anyone who makes a request |
| Infrastructure Design Sheets | Storm and sanitary design sheets typically submitted as part of the subdivision submission. | 7 business days | Anyone who makes a request |
| Infrastructure Network Concession Block Maps | Maps of sanitary, storm or water networks by concessional block. | 7 business days | Anyone who makes a request |
Table 3: Routine Disclosure Records – Planning
| Type of Record | Description | Estimated Timeframe | Who Can Access |
| Committee of Adjustment Records | The Committee of Adjustment considers applications for Minor Variance, Permissions and Consents. Records can include the decision files, minutes, staff reports, and other documents related to the Application. | Available on website 5-7 business days | Anyone who makes a request |
| Planning Records | Planning Act applications (Public Information) Official Plan schedules Zoning By-law including schedules Town Maps | 5-7 business days | Anyone who makes a request |
Compliance Letters
| Type of Record | Description | Estimated Timeframe | Who Can Access |
| Compliance Letter | Zoning Compliance Letter Subdivision Compliance Letter Building and Septic Compliance Letter | 7 Business days | Anyone who makes a request |
Download Zoning and Building Compliance Request Form
Notes
- Timelines are approximate and may vary depending on the complexity of the request and record availability.
- Access to certain records may be restricted due to privacy, legal, or copyright considerations.
- Additional fees may apply in accordance with the Town’s Fees and Charges By-law.
Building Plans and Property Surveys
The Town of New Tecumseth receives many requests from the public for copies of building plans, property surveys, and structural/engineering/architectural drawings. In most cases, the requests are from the current property owners who wish to complete renovations and need to know the original structure of the building. In some cases, a representative such as a real estate agent or contractor may also request access to the plans for their client(s). It should be noted that these documents are copyrighted.
There are several ways to obtain a copy of these types of documents. An individual can:
- visit the Land Registry Office as the document may be registered on title; or
- contact the original creator of the document (i.e. the architect or surveyor) directly; or
- contact the original builder directly; or
- contact the previous owner; or
- have the Town of New Tecumseth conduct a search for the record(s). Access a complete list of what records may be disclosed, including who can request those records.
It is the The Town of New Tecumseth’s policy that access to these types of records shall only be given to the registered owner of the property or if the requester has written permission from the registered owner of the property.
Requests for these records can be made by completing a Routine Disclosure application and submitting it to the Building Standards Department. Requesters should be aware that there are costs associated with this service as per the Town’s Fees and Charges by-law (as amended) and the Town’s Building Permit by-law (as amended).
The application form includes a declaration regarding copyrighted records. By signing and submitting the application form, the requester is declaring to adhere to the Copyright Act, acknowledging that copyrighted records must not be reproduced for profit, nor submitted as plans for construction nor presented as original work.