Bids and Tenders

About Us

The town’s average annual operating expenditures are more than $35M, with average annual capital expenditures more than $80M.

Commodities the Town purchases include:

  • Road and Bridge services and construction
  • Water and Wastewater services and construction
  • Fleet assets
  • Park and Trail development, systems, and maintenance
  • Recreation and Fitness goods and services
  • Building construction, systems, equipment and maintenance
  • Property maintenance
  • Security
  • Fire rescue goods
  • Business services and consulting
  • Training services
  • Office equipment, supplies and furniture
  • Computing devices
  • Software

Procurement Policy

 Procurement Policy

Terms and Conditions

Unless a legal agreement has been executed with the supplier, the Town’s Standard Terms and Conditions apply to all purchases.

Bid Opportunities

The Town generally conducts open procurement for opportunities with a value greater than $100,000. The solicitation is advertised, electronically, by our external bidding system host Biddingo.com. To access our opportunities, visit: Biddingo

Town solicitations may be previewed free of charge.

A Biddingo.com subscription is required to receive automatic notifications of Town solicitations. Subscribers may also download the solicitation document becoming a plan taker, ask questions, receive addenda email notifications, download addenda, and submit a bid electronically through the bidding system, or a pay-per-bid option is available.

For further information or tutorials, please visit Biddingo, or access the Biddingo.com YouTube pages for videos about setting up an account, searching for open bids, submitting a response, and more.

Procurement opportunities with a value below $100,000 are conducted by invitational procurement, generally to a minimum of three suppliers on our supplier list. Join our supplier list below.

Notice of Participation in Cooperative Buying Groups

The Town is a participating agency in one or more procurements conducted by the following cooperative buying group(s):

  1. Georgian Bay Area Public Purchasing Cooperative
  2. Ontario Education Collaborative Marketplace
  3. Local Authority Services
  4. Canoe Procurement Group
  5. Ministry of Government Services
  6. Public Services and Procurement Canada
  7. Sourcewell
  8. Kinetic GPO

Supplier List

To join our supplier list please contact purchasing

Procurement Statistics

Quarterly Awards Greater Than $50,000

In accordance with its Procurement Policy, the Town completes a quarterly information report summarizing the Town’s procurement activities, including the details of all contracts with a value exceeding $50,000 that were awarded.

 2022

Q1 2022 Award Summary

Q2 2022 Award Summary

Q3 2022 Award Summary

Trade Agreements

In accordance with Trade Agreement reporting requirements, the Town completes an annual information report summarizing the Town’s procurement activities above agreement thresholds, including the details of limited tendering and other covered contracts.

Canadian-European Comprehensive Economic and Trade Agreement (CETA), Chapter 19 Government Procurement

Article 19.2 Limited Tendering

Each contract covered by Chapter 19 Government Procurement awarded under limited tendering.

and;

Article 19.15 Transparency of Procurement Information

Contracts covered by Chapter 19 Government Procurement.

For the 2022-2023 period this includes contracts valued at:

(i)             $366,800 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

2022 - 2023 Reports will be available after March 31, 2023.

April 1 2021 - March 31, 2022

2020-2021 CETA thresholds:

(i)             $366,200 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 8

Total Value: $20,153,191.11

Limited Tendering:

ValueGood / Service DescriptionJustification
$380,121,15 Utility Relocates The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;
April 1 2020 - March 31, 2021
2020-2021 CETA thresholds:

(i)             $366,200 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 11

Total Value: $27,707,307.12

Limited Tendering:

ValueGood / Service DescriptionJustification
$477,900.00 IT Wireless Area Network The goods or services can be supplied only by a particular supplier for the following reason: an absence of competition for technical reasons;
$373,737.82 Software Additional deliveries by the original supplier not included in the initial procurement if a change of supplier for such additional goods or services:
cannot be made for economic or technical reasons and would cause significant inconvenience or substantial duplication of costs
April 1 2019 - March 31, 2020

2019-2020 CETA thresholds:

(i)             $365,700 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 8

Total Value: $4,775,342.68

Limited Tendering:

ValueGood / Service DescriptionJustification
$427,169.18 Railway Crossing Warning Signal Upgrade The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;
$454,260.00 Water Purification Chemicals N/A
April 1 2018 - March 31, 2019
2018-2019 CETA thresholds:

(i)             $365,700 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 6

Total Value: $3,607,273.96

Limited Tendering: Nil

April 1 2017 - March 31, 2018

2017-2018 CETA thresholds:

(i)             $200,000 or greater for goods or services, excluding construction; or

(ii)            $5,000,000 or greater for construction;

Number of Procurements: 10

Total Value: $5,119,885.01

Limited Tendering:

ValueGood / Service DescriptionJustification
$601,088,98 Water Supply Membrane Replacement The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;
Canadian Free Trade Agreement (CFTA), Chapter 5 Government Procurement

Article 516 Transparency of Procurement Information

Contracts covered by Chapter 5 Government Procurement.

For the 2022-2023 period this includes contracts valued at:

(i)             $121,200 or greater for goods or services, excluding construction; or

(ii)            $302,900 or greater for construction;

2022 - 2023 Report will be available after March 31, 2023.

April 1 2021 - March 31, 2022
2021-2022 CFTA thresholds:

(i)             $105,700 or greater for goods or services, excluding construction; or

(ii)            $264,200 or greater for construction;

Total Contracts: 29

Aggregate Value: $27,519,630.66 

 April 1 2020 - March 31, 2021
2020-2021 CFTA thresholds:

(i)             $105,700 or greater for goods or services, excluding construction; or

(ii)            $264,200 or greater for construction;

Total Contracts: 17

Aggregate Value: $28,863,906.34

April 1 2019 - March 31, 2020
2019-2020 CFTA thresholds:

(i)             $101,100 or greater for goods or services, excluding construction; or

(ii)            $252,700 or greater for construction;

Total Contracts: 33

Aggregate Value: $17,175,999.85

April 1 2018 - March 31, 2019
2018-2019 CFTA thresholds:

(i)             $101,100 or greater for goods or services, excluding construction; or

(ii)            $252,700 or greater for construction;

Total Contracts: 35

Aggregate Value: $14,399,500.75

April 1 2017 - March 31, 2018

2017-2018 CFTA thresholds:

(i)             $100,000 or greater for goods or services, excluding construction; or

(ii)            $250,000 or greater for construction;

Total Contracts: 33

Aggregate Value: $14,714,152.95