Bids and Tenders

About Us

The Town buys an average of $35 million in goods and services each year. It does this to support its operations. Average annual capital improvements exceed $80 million. 

Goods and services the Town buys include:

  • Roads and Bridges

  • Water and Wastewater systems

  • Vehicles

  • Parks

  • Recreation and Fitness

  • Building Construction and Maintenance

  • Building Equipment and Property Maintenance

  • Security

  • Fire rescue goods

  • Business Services and Training

  • Office Equipment and Supplies

  • Furniture

  • Computers and Software

Procurement Policy

 Procurement Policy

Terms and Conditions

The Town’s Standard Terms and Conditions apply to all purchases. Or, a legal agreement may exist which sets out terms and conditions.

Bid Opportunities

The standard method of buying when the value is $100,000 or more is an open competition. All interested suppliers may bid. To access our opportunities or to bid visit Biddingo

  • You can preview Town bid opportunities free of charge.

  • Subscribe to access all bid opportunities. Or, you can use a pay-per-bid option without a subscription.

  • Receive and reply to questions about the bid on Biddingo. It is also used for addenda and electronic bid submission.

  • For further information please visit Biddingo. They also have YouTube pages where you can find videos about setting up an account. There are also videos on how to search for open bids, submit a response, and more.

The standard method of buying when the value is below $100,000 is invitation. We generally invite at least three suppliers from our list to quote. Join our supplier list below.

Notice of Participation in Cooperative Buying

The Town may may buy goods or services under joint bid with other public sector groups.

The Town may buy goods or services under buying group(s):

  1. Georgian Bay Area Public Purchasing Collaborative

  2. Ontario Education Collaborative Marketplace

  3. Local Authority Services

  4. Canoe Procurement Group

  5. Shared Services West

  6. Ministry of Government Services

  7. Public Services and Procurement Canada

  8. Sourcewell

  9. Kinetic GPO

Supplier List

Contact purchasing to join our supplier list.

Procurement Statistics

Quarterly Awards Greater Than $50,000

The Town completes an award report quarterly. It includes all awards worth more than $50,000, and four columns of data:

  • the awarded vendor
  • the amount awarded in the quarter
  • the total amount of the purchase order, and
  • a description indicating the project name and department.

​Where there is a variance in the Award and Purchase Order Value columns, the awarded amount represents a change to a previous award.

2024
Q1 2024 Award Summary
2023

Q1 2023 Award Summary

Q2 2023 Award Summary

Q3 2023 Award Summary

Q4 2023 Award Summary

 2022

Q1 2022 Award Summary

Q2 2022 Award Summary

Q3 2022 Award Summary

Q4 2022 Award Summary

Trade Agreements

The Town completes an annual report. It summarizes buying under federal trade agreements.

Canadian-European Comprehensive Economic and Trade Agreement (CETA)

Chapter 19 Government Procurement

Article 19.2 Limited Tendering. Each covered contract awarded under limited tendering. And;

Article 19.15 Transparency of Procurement Information. Other covered contracts.


January 2024 - December 2025 CETA thresholds:

(i)             $353,300 or greater for goods or services, excluding construction; or

(ii)            $8,800,000 or greater for construction;

April 1, 2022 - March 31, 2024

2023 CETA thresholds:

(i)             $366,800 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

2024 CETA thresholds:

(i)             $353,300 or greater for goods or services, excluding construction; or

(ii)            $8,800,000 or greater for construction;

Number of Procurements: 11

Total Value: $16,306,362.51

* Total Value includes $3,689,139,68 in amendments to procurements reported in prior reportable years (April 1, 2018 - March 31, 2023), including a $79,100 amendment to 2023 Trsp Storm Contracted Services which was conducted using limited tendering.

Limited Tendering:

ValueGood / Service DescriptionJustification
$79,100.00 Trsp Storm Contracted Services Additional deliveries by the original supplier
April 1, 2022 - March 31, 2023

2022-2023 CETA thresholds:

(i)             $366,800 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 17

Total Value: $12,790,308.74

Limited Tendering:

ValueGood / Service DescriptionJustification
$390,000.00 Trsp Storm Contracted Services Additional deliveries by the original supplier
$761,111.00 Env WW Treat Contracted Services The protection of patents, copyrights, or other exclusive rights
April 1, 2021 - March 31, 2022

2020-2021 CETA thresholds:

(i)             $366,200 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 8

Total Value: $20,153,191.11

Limited Tendering:

ValueGood / Service DescriptionJustification
$380,121,15 Utility Relocates The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;
April 1 2020 - March 31, 2021
2020-2021 CETA thresholds:

(i)             $366,200 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 11

Total Value: $27,707,307.12

Limited Tendering:

ValueGood / Service DescriptionJustification
$477,900.00 IT Wireless Area Network The goods or services can be supplied only by a particular supplier for the following reason: an absence of competition for technical reasons;
$373,737.82 Software Additional deliveries by the original supplier not included in the initial procurement if a change of supplier for such additional goods or services:
cannot be made for economic or technical reasons and would cause significant inconvenience or substantial duplication of costs
April 1, 2019 - March 31, 2020

2019-2020 CETA thresholds:

(i)             $365,700 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 8

Total Value: $4,775,342.68

Limited Tendering:

ValueGood / Service DescriptionJustification
$427,169.18 Railway Crossing Warning Signal Upgrade The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;
$454,260.00 Water Purification Chemicals N/A
April 1, 2018 - March 31, 2019
2018-2019 CETA thresholds:

(i)             $365,700 or greater for goods or services, excluding construction; or

(ii)            $9,100,000 or greater for construction;

Number of Procurements: 6

Total Value: $3,607,273.96

Limited Tendering: Nil

April 1, 2017 - March 31, 2018

2017-2018 CETA thresholds:

(i)             $200,000 or greater for goods or services, excluding construction; or

(ii)            $5,000,000 or greater for construction;

Number of Procurements: 10

Total Value: $5,119,885.01

Limited Tendering:

ValueGood / Service DescriptionJustification
$601,088,98 Water Supply Membrane Replacement The goods or services can be supplied only by a particular supplier for the following reason: the protection of patents, copyrights or other exclusive rights;

Canadian Free Trade Agreement (CFTA)

Chapter 5 Government Procurement

Article 516 Transparency of Procurement Information. Covered contracts.


January 2024 - December 2025 CFTA thresholds:

(i)             $133,800 or greater for goods or services, excluding construction; or

(ii)            $334,400 or greater for construction;

April 1, 2023 - March 31, 2024

2023 CFTA thresholds:

(i)             $121,200 or greater for goods or services, excluding construction; or

(ii)            $302,900 or greater for construction;

2024 CFTA thresholds:

(i)             $133,800 or greater for goods or services, excluding construction; or

(ii)            $334,400 or greater for construction;

Total Contracts: 29

Aggregate Value: $27,749,469.12

* Aggregate Value includes $6,975,972.44 in amendments to contracts reported in prior reportable years (April 1, 2018 - March 31, 2023).

April 1, 2022 - March 31, 2023

2022-2023 CFTA thresholds:

(i)             $121,200 or greater for goods or services, excluding construction; or

(ii)            $302,900 or greater for construction;

Total Contracts: 39

Aggregate Value: $36,192,714.20 

April 1 2021 - March 31, 2022
2021-2022 CFTA thresholds:

(i)             $105,700 or greater for goods or services, excluding construction; or

(ii)            $264,200 or greater for construction;

Total Contracts: 29

Aggregate Value: $27,519,630.66 

 April 1 2020 - March 31, 2021
2020-2021 CFTA thresholds:

(i)             $105,700 or greater for goods or services, excluding construction; or

(ii)            $264,200 or greater for construction;

Total Contracts: 17

Aggregate Value: $28,863,906.34

April 1 2019 - March 31, 2020
2019-2020 CFTA thresholds:

(i)             $101,100 or greater for goods or services, excluding construction; or

(ii)            $252,700 or greater for construction;

Total Contracts: 33

Aggregate Value: $17,175,999.85

April 1 2018 - March 31, 2019
2018-2019 CFTA thresholds:

(i)             $101,100 or greater for goods or services, excluding construction; or

(ii)            $252,700 or greater for construction;

Total Contracts: 35

Aggregate Value: $14,399,500.75

April 1 2017 - March 31, 2018

2017-2018 CFTA thresholds:

(i)             $100,000 or greater for goods or services, excluding construction; or

(ii)            $250,000 or greater for construction;

Total Contracts: 33

Aggregate Value: $14,714,152.95