Proposed new Town Hall

In 2016, The Town of New Tecumseth purchased the former Alliston Union Public School facility and property located at 25 Albert Street West, Alliston, with the intention of repurposing the  school building into a new Town Hall. The Town currently operates out of 10 Wellington Street East, Alliston and has outgrown its current space of approximately 15,000 square feet. 

For background on the project, please see the below reports, attachments and progress updates:

Frequently asked questions 
Is there another opportunity for the community to talk to the project?

 Yes. The community will have another opportunity to talk to the proposed new Town Hall at a regular Committee of the Whole meeting when the Tender for the project is brought forward for Council's consideration on June 14, 2021.

In keeping with the Town’s process and Procedural Bylaw, in the last three years, there have been at least eight occasions in which the proposed new Town Hall project has been before Committee of the Whole for discussion and open for public input. 

 How is the Town Hall going to be paid for?

Available Reserves                               $ 5.7M

Surplus Land/Property Sales                 $ 4.6M

Debt                                                   $ 9.0M         

 How will this impact taxes?

The relocated Administration Centre will not further impact taxes. The annual debt repayment requirement has  been accounted for within the existing tax levy and a small portion of the additional or new assessment (growth) each year. 

In the 2017 budget, Council directed staff to take $395K of the tax generated from growth i.e. new tax dollars and allocate it to a Town Hall Replacement Reserve.  The Town has continued this annual contribution as part of its base budget and will use it to pay the annual debenture payment upon completion of the project.  Using current debenture rates this funding method will result in a payment short fall of $57K per year which will equate to an increase of $3.48 per average household.  

 Is this compromising other projects?
No. Other municipal projects that have been identified in the Long-Term Financial Plan continue to move forward for Council's consideration as prioritized. 
 Other considerations for the proposed new Town Hall

The space available in the current administration building does not accommodate our staff or community needs. 

The new space will consolidate several departments under one roof for streamlined service to our residents/businesses/visitors and customers, for example the following departments will be housed under this one roof: building department, asset management department, Fire administration, Parks/Rec & Facilities administration.  This will eliminate the need for our customers to have to go to multiple buildings to fulfill a single task, for example getting and paying for a building permit. 

Eliminates the requirement to invest in repairs, maintenance, and retrofits of the Wellington St. Building – in the first draft of the 2021 budget was an allocated amount of $1.3M.  Additional investment would be required beyond this initial amount. 

When safe to do so, the Town Hall is a space available to the public for “Town Hall” meetings and congregations and celebrating events such as Citizen awards and Canada Day Celebrations.  It will have indoor and outdoor space to be used and appreciated by residents, downtown visitors, and business partners. 

 Reports, attachments & progress updates

+VG Architects 1st floor & 2nd floor concept plan, 25 Albert Street 

February 1, 2021 – COW

Award of Consulting Fees - New Town Administration Centre 25 Albert Street

#PRC-2021-01 

November 17, 2020  - Committee of the Whole Working Session

Draft 2021 Budgets - Further Deliberations

#FIN-2020-32 

#FIN-2020-32 – Additional Information Memorandum 

December 9, 2019 Committee of the Whole Working Session

New Town Administration Centre Alternative

#ENG-2019-43

25 Albert Street Alternatives

#ENG-2019-44 

Interim Staff Accommodations and 10 Wellington St

#ENG-2019-45 

November 18, 2019 – COW

New Town Administration Centre - NTRC Site

#ENG-2019-40 

August 26, 2019 – COW

Town Administration Centre - 25 Albert Street Alternatives

#ENG-2019-28  

July 22, 2019 – COW

TOWN ADMINISTRATION BUILDING

25 ALBERT STREET WEST

INTERIM STATUS

#ENG-2019-20

TOWN ADMINISTRATION INTERIM SPACE NEEDS

#ENG-2019-21 

April 16, 2019 Committee of the Whole Working Session

NEW TOWN ADMINISTRATION BUILDING

ALTERNATIVES REVIEW

#ENG-2019-04 

March 18, 2019 – COW

NEW TOWN ADMINISTRATION BUILDING

ALTERNATIVES REVIEW

#ENG-2019-04  

 

Progress Update Report #18-004

Progress Update Report #18-003

Progress Update Report #18-002

Progress Update Report #18-001

Notice Site Activity - 25 Albert Street

Report #ENG-2017-42 New Town Hall Administrative Space - Project Update 

Report #DCAO-2017-01 Award of RFP P16-23 Architectural and Engineering Services - 25 Albert St. W., Alliston

Report #DCAO-2016-08 New Town Hall Administrative Space-Terms of Reference for Consulting Services

 

Request for Tender 

*Organizations interested in bidding are advised they must register as a document taker to obtain an official copy of the bid document and to ensure they are notified of important changes such as addendum.

April 29, 2021 – Request for Tender 

1)    Click on the link below: 

https://portal.biddingo.com/landingpage/newtecumseth/bid/1/11003108/35274528/verification

2) The link will take you to the tender on the Town’s bidding website, which looks like this:

 step 2 screenshot

3) Click the ‘-’ button next to the words ‘Solicitation Overview’ to collapse the section

step 3

 4) Once you click the ‘-‘ button next to the words ‘Solicitation Overview’ the webpage will look like this:

step 4

5) Click the ‘+’ button next to the words ‘Solicitation Documents’ to expand the section

step 5

6) Once you click the ‘+‘ button next to the words ‘Solicitation Documents’ the webpage will look like this:

 step 6

7) Scroll down with your mouse to the ‘Solicitation Document List’.

* The tender document may be amended by addendum/addenda. If so, additional documentation will appear in the list. Check back often for the latest information.

step 7

8) Click the ‘Preview’ button next to the document you wish to view

step 8

9) The tender document will look like this:

step 9

* Organizations interested in bidding are advised they must register as a document taker to obtain an official copy of the bid document and to ensure they are notified of important changes such as addendum.

 

 

 

Tender submission summary

  • A comprehensive report will be issued Friday, June 11, 2021 through the Committee of the Whole/Council meeting agenda for the Monday, June 14, 2021 meeting.
    • The Request for Tender for the proposed new Town Hall closed at 2pm June 10, 2021
    • The Town’s Procurement Branch has reviewed all tender documents for mandatory compliance items (signed addendums, carried pre-qualified subtrades, bid bonds, agreement to bond forms, bid form, etc
    • and provided a summary of bids sheet indicating bidders name and price 
tender summary