Speaking Before Council
Effective August 1, 2022, the Town of New Tecumseth has amended its Procedure By-law so that all Council and Committee of the Whole meetings, including Planning Public meetings will be conducted in person.
Speaking Before Council at a Council Meeting
Members of the public wishing to bring forward new matters to Council or new information that was not brought forward to a Committee of the Whole Meeting may do so by making a deputation request to appear before Council.
Any deputations that have addressed Council at a Council Meeting on the same topic may not be considered within the next four of its regular meetings after the Meeting at which the decision was made, without the consent of at least two-thirds of the Members present.
To make a deputation request, please complete our Deputation Request Form found at the following link: Deputation Request Form and provide a short summary of your topic. There will be an opportunity to upload files within the form such as presentations, background information etc.
Requests for deputations are required to be submitted with our Clerk by 4:30 p.m. on the Monday (one week prior) before the meeting in order to be added to the agenda.
Alternatively, you may submit your request to our Clerk:
- By email
- By regular mail or courier to the: Town of New Tecumseth
- 24 Tupper St W.
- Alliston ON L9R 1H2
Preparing for your Deputation to Council at a Council Meeting
- Deputations are permitted to speak for up to 7 minutes. Consider making some notes prior to your deputation to stay on point and ensure you have time to communicate your comments regarding the specific agenda item only.
- Please note, one person may speak on behalf of a organization or group and only 7 minutes is allotted for speaking time whether as an individual or part of an organization or group.
- Electronic presentations (eg. powerpoint) should be forwarded to the Deputy Clerk no later than the Friday prior to your Monday deputation.
Making your Deputation
- Prior to beginning your presentation, state your name as you would like to be addressed by the Mayor.
- When as a deputation, you may speak to the specific agenda item only. Please keep your comments to this topic only.
- Our procedure bylaw allows for a maximum 7 minute presentation, the Chair of the meeting will give you a warning as you are approaching your maximum time allotment.
- You must observe proper decorum and shall not:
- Speak disrespectfully of any person;
- Use indecent, offensive or insulting language;
- Speak on any subject matter other than the subject for which you received approval to address Committee of the Whole;
- Disobey the Rules of Procedure or a decision of the Chair(Mayor).
Speaking Before Council at a Committee of the Whole Meeting
Members of the public are welcome to make a deputation to the Committee of the Whole on any item listed on the Committee agenda and are permitted a speaking time of not more than seven (7) minutes.
Members of the public wishing to provide input regarding an agenda item are requested to preregister by filling out a Deputation Request Form found at the following link: Deputation Request Form
Speaking Before Council at a Planning Public Meeting
Members of the public wishing to provide input regarding an agenda item for a Committee of the Whole Planning Public Meeting are requested to preregister by filling out the Deputation Request Form found at the following link: Deputation Request Form
Personal information collected through the Deputation Request Form is pursuant to the Municipal Freedom of Information and Protection Privacy Act, R.S.O. 1990, Chapter M.56, as amended, and will be used to track all deputations to Council and Committee Meetings. Information collected may be used to create a report that will become a public document available on the internet. Questions about this collection should be directed to Clerk Services, Town of New Tecumseth, 24 Tupper St West. Alliston Ontario Telephone: 705-435-3900. Email: clerks@newtecumseth.ca