Speaking Before Council

The Town of New Tecumseth has amended its Procedure By-law to allow for electronic participation at Council and Committee of the Whole Meetings during Health and Safety restrictions as determined by the CAO in consultation with the Mayor and/or the Emergency Control Group and/or restrictions or guidelines set out by the Simcoe Muskoka Health Unit, the Ontario Provincial Police or the Province of Ontario.  Council and Committee of the Whole Meetings will continue as regularly scheduled unless otherwise noted. 

Speaking Before Council at a Council Meeting

Members of the public wishing to bring forward new matters to Council or new information that was not brought forward to a Committee of the Whole Meeting may do so by making a deputation request to appear before Council.

Any deputations that have addressed Council at a Council Meeting on the same topic may not be considered within the next four of its regular meetings after the Meeting at which the decision was made, without the consent of at least two-thirds of the Members present.

To make a deputation request, please complete our Deputation Form and provide a short summary of your topic.

Requests for deputations are required to be submitted with our Clerk by 4:30 p.m. on the Wednesday before the meeting in order to be added to the agenda.

You may submit your request to our Clerk:

    10 Wellington St. E.
    Alliston ON L9R 1A1

Preparing for your Deputation to Council at a Council Meeting

  • Deputations are permitted to speak for up to 7 minutes.   Consider making some notes prior to your deputation to stay on point and ensure you have time to communicate your comments regarding the specific agenda item only. 
  • Please note, one person may speak on behalf of a organization or group and only 7 minutes is allotted for speaking time whether as an individual or part of an organization or group.  
  • Electronic presentations (eg. powerpoint) should be forwarded to the Deputy Clerk no later than the Friday prior to your Monday deputation.
  • The Town is currently conducting virtual council meetings via ZOOM, please advise in your deputation request whether you would like to use the video conference option or the teleconference option for the meeting and provide the e-mail(s) we should send the invitation(s) to if different from the one in your request. The day of the meeting, a Zoom invitation will be emailed with the link and guide to electronic deputations to Council

Making your Deputation

  • Prior to beginning your presentation, state your name as you would like to be addressed by the Mayor.   
  • When as a deputation, you may speak to the specific agenda item only.  Please keep your comments to this topic only. 
  • Our procedure bylaw allows for a maximum 7 minute presentation, the Chair of the meeting will give you a warning as you are approaching your maximum time allotment. 
  • You must observe proper decorum and shall note:
    • Speak disrespectfully of any person;
    • Use indecent, offensive or insulting language;
    • Speak on any subject matter other than the subject for which you received approval to address Committee of the Whole;
    • Disobey the Rules of Procedure or a decision of the Chair(Mayor).

Speaking Before Council at a Committee of the Whole Meeting

Members of the public are welcome to make a deputation to the Committee of the Whole on any item listed on the Committee agenda  and are permitted a speaking time of not more than seven (7) minutes.  

Due to the nature of an electronic meeting, members of the public wishing to provide input regarding an agenda item must preregister by filling out a Request to Speak at Committee of the Whole form found at the following link:  Request to Speak at COTW .  **Information must be received by 12:00 p.m. on the day of the Committee of the Whole Meeting.**   Clerk's Services will provide confirmation or acknowledgement  and further meeting instructions. 

Speaking Before Council at a Planning Public Meeting

Due to the nature of an electronic meeting, members of the public wishing to provide input regarding an agenda item for a Planning Public Meeting must preregister by filling out the  Request to Speak at a Planning Public Meeting form.  **Information must be received by 12:00 p.m. on the day of the Planning Public Meeting.**   Clerk's Services will provide confirmation or acknowledgement  and further meeting instructions. 

Personal information collected through this form is pursuant to the Municipal Freedom of Information and Protection Privacy Act, R.S.O. 1990, Chapter M.56, as amended, and will be used to identify registrants wishing to speak and may become a public document. Questions about this collection should be directed to Clerk Services, Town of New Tecumseth, 10 Wellington Street East. Alliston Ontario Telephone: 705-435-3900. Email: clerks@newtecumseth.ca